Brand Marketers & Agencies

Hosted Meetings

Program Guidelines

What’s Included:
  • To meet with up to 8 participating Solution Providers who have products, solutions and services that can help your business achieve its goals. Each Hosted Meeting is 15 minutes and double opt-in (you both swiped right).
  • Up to $750 travel and hotel reimbursement (or charitable donation)
  • To join Tabletalks, our peer group roundtable discussions program for Brand Marketers. Tabletalks is where it’s at if you want to discuss and debate key industry topics with 5-8 of your peers!

To Do List of Brand Marketers & Agencies

Don’t worry, we’ll help you each step of the way with reminders. If you don’t get an email, check spam (from donotreply.possible25@eventpt.com), then let us know at experience@possibleevent.com.

Once you’re registered as a Hosted Brand Marketer, get your travel and hotel booked ASAP! Prices only ever go up and our room block will sell out, so book now to lock in the best prices. 

  • Flights: We recommend arriving on Sunday, April 28 and leaving on Thursday, May 1.
  • Hotel: We’ve secured preferential rates at Fontainebleau Miami Beach. Please click the link below to purchase your room in our block.

Start Your Profile on Mon, Mar 24, and complete it by Wed, Apr 2 at 6 pm ET.

  • Tell us about yourself–select from 100+ data points! This information will help participating Solution Providers determine if they want to meet with you.
  • Confirm your availability and we’ll send you invites to block your calendar. As a Hosted Brand Marketer, you must be available for all 14 time slots, however we’ll schedule you for only up to 8 Hosted Meetings.
    • You won’t miss any major content sessions to attend your meetings.
  • Share the love! Click Post on Social to tell your X followers and LinkedIn contacts that you’re attending POSSIBLE! While you’re there, add your profile photo!
  • If you’re an Organization Admin you can edit and complete profiles on behalf of Hosted Brand Marketers from your organization (they can thank you later!).

Hosted Brand Marketer Registration Deadline! To qualify for the Hosted Brand Marketers Program, Brand Marketers must register before Wed, Apr 2 at 6 pm ET. Make sure any of your colleagues who want to get a free Hosted Brand Marketer ticket for POSSIBLE register before the deadline.

Start Your Tabletalks Selections on Mon, Mar 24, and complete them by Wed, May 2 at 6 pm ET

  • Tabletalks are 45-minute peer group roundtable discussions with 5-8 Brand Marketer peers on key industry topics. They’re held during lunch on Tuesday, Apr 29.
  • Tell us which topics you’re interested in, what questions you’d like discussed, and any organizations you’d prefer not to be placed with (yes, you can avoid competitors).
  • Organization Admins cannot select Tabletalks (or do any other Tabletalks actions) on your behalf.

Takes You: 10-15 min
We’ll Email You On: Monday, March 24, 2025
Your Deadline: Wednesday, April 2, 2025

Start opting in to Hosted Meeting requests and requesting meetings on Thu, Apr 10 and complete by Wed, Apr 16 at 6 pm ET.

  • You must opt in to Hosted Meeting requests from (or request meetings with) at least 24 organizations.
    • We’ll schedule only 8 Hosted Meetings max.
  • Opt In to Hosted Meeting Requests:
    • Hosted Meeting requests you’ve received from participating Solution Providers will be displayed at the top of the screen when you log in.
    • Just click ‘Very Interested’ or ‘Interested’ to opt in. Opt-ins are saved automatically as you go.
      • ‘Very Interested’ opt-ins (and meeting requests) get scheduled first, before ‘Interested’ ones.
    • Request Meetings with Solution Provider Organizations:
      • You should request to meet every organization you’re interested in meeting with. You won’t have >1 Hosted Meeting with the same organization.
      • Just click ‘Very Interested’ or ‘Interested’ to request a meeting. Meeting requests are saved automatically as you go.
        • You can provide a specific reason why you want to meet an organization.
      • Don’t wait until the last minute to request meetings! Tools like Bookmarks allow you to start requesting meetings and come back if needed to finish them.

Org Admins: You can opt in to Hosted Meeting requests and request meetings on behalf of Hosted Brand Marketers from your organization.

Accept Your Tabletalks Assignment: If you’ve been assigned a Tabletalk, you’ll get your assignment on Thu, Apr 10 and you must accept it by Mon, Apr 21 at 6 pm ET. Tabletalks is where it’s at if you want to broaden your peer network as well as discuss and debate key industry topics!

Takes You: 30-90 min
We’ll Email You On: Thursday, April 10, 2025
Your Deadline: Wednesday, April 16, 2025

On Tue, Apr 22, you’ll receive an email to review and accept each of your Hosted Meetings. Please do this by Thu, Apr 24 at 6 pm ET. It won’t take more than 10 minutes (if that!).

  • As a Hosted Brand Marketer, you must accept all (no more than 8) your Hosted Meetings by Thu, Apr 24 at 6 pm ET (takes <10 minutes).
  • Failure to do this by the deadline will mean you cannot participate in the Hosted Brand Marketers Program and your POSSIBLE ticket will be canceled.

Takes You: Less than 5 min
We’ll Email You On: Tuesday, April 22, 2025
Your Deadline: Thursday, April 24, 2025

Accept Your Hosted Meetings Calendar Invites: On Fri, Apr 25, you’ll receive a calendar invite for each Hosted Meeting, including details of precisely who you’ll meet from each Solution Provider. YOU MUST ACCEPT all calendar invites THE SAME DAY by 6 pm ET. This is a quick turnaround, but it won’t take more than 5 minutes. 

    1. We can’t change any meeting times (fun fact: the Hosted Brand Marketers Program is enabling 1,250+ meetings!) and cannot reschedule meetings.
    2. If a person you’re scheduled to meet is no longer available, we’ll let you know–people have emergencies, so this does happen once in a while!
    3. If you’re no longer planning on attending POSSIBLE, let us know at experience@possibleevent.com. 

Accept Your Tabletalks Calendar Invite: On Fri, Apr 25, you’ll receive separate calendar invites for your Tabletalk. Please accept it THE SAME DAY by 6 pm ET. The only change we can make to your Tabletalks assignment is to drop you from it. Tabletalks are super fun, informative, and they always get high marks by participants!

  • Important note: We won’t know if you reject a Tabletalks calendar invite! So email us at experience@possibleevent.com if you really can’t make it to a Tabletalk.

Takes You: Less than 10 min
We’ll Email You On: Friday, April 25, 2025
Your Deadline: Friday, April 25, 2025 (yes, the same day!)

Join Your Hosted Meetings: As a Hosted Brand Marketer, you must join all your scheduled meetings (no more than 8). Here’s what you need to know:

  • Where are the meetings? All meetings are held in a dedicated Hosted Brand Marketers Program area and each meeting is assigned a table number.
  • How do I know where to go? Check the POSSIBLE mobile app or your calendar invites for the assigned table number for each meeting, and at the start of each scheduled meeting proceed directly to the assigned table. Your meetings will not all be at the same table.
  • What happens if the person I’m meeting isn’t there? Give them 5 minutes and if they’re still not there, click the “Mark as No Show” button in the POSSIBLE mobile app. If you end up meeting them later, you can undo “Mark as No Show”.
  • What happens if the meeting overruns? There is a short transition time between time slots to allow you to get to your next meeting.
  • What can I do on the POSSIBLE mobile app? You can take notes, request follow-ups, view the contact details of people you met and “Mark as No Show” in the app.

Join Your Tabletalks:

  • When are the Tabletalks: During lunch on Tuesday, Apr 29, starting at 12.55 pm ET.
  • Where are the Tabletalks? All Tabletalks are held in a dedicated Tabletalks area and each Tabletalk is assigned a table number (check your calendar invite or the mobile app for the table number). Lunch will be available in the Tabletalks area starting from 12.40 pm ET
  • How do we start the discussion? A moderator will kick off and facilitate the discussion.

We’ll Email You On: Tuesday, April 29, 2025
Your Deadline: Wednesday, April 30, 2025

Help us to help you! On Thu, May 1, you will receive an email to provide feedback on your meetings, the meetings program, Tabletalks (if you participated) and the event to help us improve POSSIBLE–please share your thoughts!

  • Once you provide feedback, you can download a summary of your meetings, including your notes and contact details of who you met.

Show me the money! From Tue, May 13, you can provide details for reimbursement starting.

  • You must have provided feedback to claim your reimbursement.

Takes You: Less than 15 min
We’ll Email You On: Friday, May 1, 2025
Your Deadline: Monday, May 12, 2025

TIMING OF HOSTED MEETINGS

All the action takes place on Tuesday, April 29 and Wednesday, April 30 and your organization will be part of it! You’ll assign meetings to individual Meetings Reps from your company beforehand. For now, please ensure your Meetings Reps will be available during all time slots.

Some Fine Print:

Our participant list is confidential, and shouldn’t be (1) shared with anyone else, (2) downloaded or (3) used other than as described by us. Based on information you receive as part of the Hosted Meetings Program, you can’t solicit participants (including individuals you’re scheduled to meet prior to your meetings) outside of the event other than as we permit. If you breach this provision, you may be eliminated from further participation and barred from future programs. Do not assume that requests (or opt-ins) to meet with you as part of the Hosted Meetings Program indicate any interest in meeting with you outside of the Hosted Meetings Program. 

Hosted Meetings Terms & Conditions