Hosted Meetings Program – 2024

Once you’re registered as a Hosted Brand Marketer, get your travel and hotel booked ASAP! Prices only ever go up and our room block will sell out, so book now to lock in the best prices.

1. Flights: We recommend arriving on the morning of Mon, Apr 15 to take full advantage of our Monday programming, and leaving on Thu, Apr 18.
2. Hotel: We’ve secured preferential rates at Fontainebleau Miami Beach. Please click here to purchase your room in our block. 

You can do this on: Desktop ✅  Possible Mobile App ✅ 

1. Start Your Profile on Mon, Mar 11, and complete it by Wed, Mar 20 at 6 pm ET.  

• • Tell us about yourself–select from 100+ data points! This information will help participating Solution Providers determine if they want to meet with you. 
  • Confirm your availability and we’ll send you invites to block your calendar. As a Hosted Brand Marketer, you must be available for a minimum of 12 time slots, however we’ll schedule you for only up to 8 Hosted Meetings. 
  • You can review the event agenda (available on the POSSIBLE website and mobile app) to help select time slots that won’t clash with content you want to attend.
  • Share the love! Click Post on Social to tell your Twitter followers and LinkedIn contacts that you’re participating in Possible! While you’re there, add your profile photo! 

2. Start Your Tabletalks Selections on Mon, Mar 11, and complete them by Wed, Mar 27 at 6 pm ET  

• Tabletalks are 45-minute peer group roundtable discussions with 5-8 Brand Marketer peers on key industry topics. They’re held during lunch on Tuesday, Apr 16. 
• Tell us which topics you’re interested in, what questions you’d like discussed, and any organizations you’d prefer not to be placed with (yes, you can avoid competitors). 
• Organization Admins cannot select Tabletalks (or do any other Tabletalks actions) on your behalf. 

Hosted Brand Marketer Registration Deadline! To qualify for the Hosted Brand Marketers Program, Brand Marketers must register before Wed, Mar 20 at 6 pm ET. Make sure any of your colleagues who want to get a free Hosted Brand Marketer ticket for Possible register before the deadline. 

You can do this on: Desktop ✅  Possible Mobile App ✅ 

1. Start opting-in to Hosted Meeting requests and requesting meetings on Thu, Mar 28 and complete by Wed, Apr 3 at 6 pm ET.  

• You must opt in to Hosted Meeting requests from (or request meetings with) at least 24 organizations.  
  • We’ll schedule only 8 Hosted Meetings max. 
• Opt In to Hosted Meeting Requests: 
  • Hosted Meeting requests you’ve received from participating Solution Providers will be displayed at the top of the screen when you log in.  
  • Just click ‘Very Interested’ or ‘Interested’ to opt in. Opt-ins are saved automatically as you go.  
  • ‘Very Interested’ opt-ins (and meeting requests) get scheduled first, before ‘Interested’ ones. 
• Request Meetings with Solution Provider Organizations:  
  • You should request to meet every organization you’re interested in meeting with. You won’t have >1 Hosted Meeting with the same organization. 
  • Just click ‘Very Interested’ or ‘Interested’ to request a meeting. Meeting requests are saved automatically as you go. 
  • You can provide a specific reason why you want to meet an organization. 
  • Don’t wait until the last minute to request meetings! Tools like Bookmarks allow you to start requesting meetings and come back if needed to finish them. 

2. Org Admins: You can opt in to Hosted Meeting requests and request meetings on behalf of Hosted Brand Marketers from your organization. 

Accept Your Tabletalks Assignments: You’ll get your Tabletalks assignments on Thu, Mar 28 and you must accept them by Mon, Apr 8 at 6 pm ET. Tabletalks is where it’s at if you want to broaden your peer network as well as discuss and debate key industry topics! 

You can do this on: Desktop ✅  Possible Mobile App ✅ 

1. On Tue, Apr 9, you’ll receive an email to review and accept each of your Hosted Meetings. Please do this by Thu, Apr 11 at 6 pm ET. It won’t take more than 10 minutes (if that!).  

• As a Hosted Brand Marketer, you must accept all (no more than 8) your Hosted Meetings by Thu, Apr 11 at 6 pm ET (takes <10 minutes).  
• Failure to do this by the deadline will mean you cannot participate in the Hosted Brand Marketers Program and your Possible ticket will be canceled.  

 1. Accept Your Hosted Meetings Calendar Invites: On Fri, Apr 12, you’ll receive a calendar invite for each Hosted Meeting, including details of precisely who you’ll meet from each Solution Provider. YOU MUST ACCEPT all calendar invites THE SAME DAY by 6 pm ET. This is a quick turnaround, but it won’t take more than 5 minutes.

• We can’t change any meeting times (fun fact: the Hosted Brand Marketers Program is enabling 750+ meetings!) and cannot reschedule meetings. 
• If a person you’re scheduled to meet is no longer available, we’ll let you know–people have emergencies, so this does happen once in a while! 
• If you’re no longer planning on attending Possible, let us know at hosted@possibleevent.com. 

2. Accept Your Tabletalks Calendar Invites: On Fri, Apr 12, you’ll receive separate calendar invites for your Tabletalks. Please accept each calendar invite THE SAME DAY by 6 pm ET. The only change we can make to your Tabletalks assignments is to drop you from them. Tabletalks are super fun, informative, and they always get high marks by participants! 

• Important note: We won’t know if you reject a Tabletalks calendar invite! So email us at hosted@possibleevent.com if you really can’t make it to a Tabletalk.  

1. Join Your Hosted Meetings: As a Hosted Brand Marketer, you must join all your scheduled meetings (no more than 8. Here’s what you need to know: 

•  Where are the meetings? All meetings are held at exhibitor booths.  
• How do I know where to go? Check the Possible mobile app (or your calendar invites) for the booth location for each meeting, and at the start of each scheduled meeting proceed directly to the booth and ask for the person you’re meeting. You can use the ‘Event Map’ in the Possible mobile app (under ‘Event Map’) to find where your meetings are. 
• What happens if the person I’m meeting isn’t there? Give them 5 minutes and if they’re still not there, click the “Mark as No Show” button in the Possible mobile app. If you end up meeting them later, you can undo “Mark as No Show”. 
• What happens if the meeting overruns? If both you and the person you’re meeting want to continue the meeting, you can do so. If you have back-to-back meetings, make sure you leave enough time to get to your next meeting on time. 
• What can I do on the Possible mobile app? You can take notes, request follow-ups, view the contact details of people you met and “Mark as No Show” in the app. 

 2. Join Your Tabletalks:  

• When are the Tabletalks: During lunch on Tuesday, Apr 16. 
• Where are the Tabletalks? All Tabletalks are held in a dedicated Tabletalks area and each Tabletalk is assigned a table number (check your calendar invite or the mobile app for the table number). Lunch will be available in the Tabletalks area. 
• How do we start the discussion? A moderator will kick off and facilitate the discussion.  

You can do this on: Desktop ✅ Possible Mobile App ✅ 

1. Help us to help you! On Fri, Apr 19, you will receive an email to provide feedback on your meetings, the meetings program, Tabletalks (if you participated) and the event to help us improve Possible–please share your thoughts!  

• Once you provide feedback, you can download a summary of your meetings, including your notes and contact details of who you met. 

2. Show me the money! From Mon, May 6 – Fri, Jun 14, submit your expenses via the Possible platform to claim up to $750 of travel and hotel reimbursement (or charitable donation, if you opted in). We provide reimbursements on a rolling basis and no later than 60 days post event. 

• You must have provided feedback to claim your reimbursement.