Terms & Conditions for Hosted Brand Marketers
Last revised: August 1, 2023
As a Hosted Brand Marketer (“you“), participating in the Hosted Brand Marketers Program (“Hosted Meetings Program”) at Possible, scheduled to be held on April 15-17, 2024 in Miami, Florida ( “Event”), you agree to these terms and conditions (“Terms & Conditions“) with Beyond Ordinary Events, Inc. (“we”, “us” or “our”). If you are completing a registration on behalf of another individual, you warrant that you have made them aware of this Agreement and that he or she has accepted these Terms & Conditions.
These Terms & Conditions may be modified from time to time, so check back often. We will adjust the “Last revised” date at the top of this document at any time changes are made. Continued participation in the Event by you will constitute your acceptance of any changes to these Terms & Conditions.
1. Qualification: To qualify for the Hosted Meetings Program, individual brand marketers must (a) accurately identify themselves to us as buyers or influencers (individually or as part of groups) of the purchase of applicable technology, solutions, products or services for their organizations or institutions, and (b) agree to attend up to eight (8) 15-minute onsite meetings (“Hosted Meetings”) with participating sponsors (“Participating Sponsors”). Subject to our approval, such individuals will be “Hosted Brand Marketers” and will have the option to receive: (a) a travel and hotel reimbursement of up to $750 per person (on an opt out basis), or (b) make a charitable donation to [charity to be announced] instead of receiving reimbursement (on an opt in basis).
2. Meeting Time Slots: You commit to being available for at least twelve (12) Meeting Time Slots as set forth below until you receive your final schedule immediately prior to the event. Your Hosted Meetings may be spread across multiple Meeting Time Slots; they may not be back to back. Meeting Time Slots are scheduled to be:
- Tuesday, April 16, 2024:
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- 10:00 am ET
- 10:30 am ET
- 11:00 am ET
- 11:30 am ET
- 12:00 pm ET
- 12:30 pm ET
- 1:00 pm ET
- 1:30 pm ET
- 2:00 pm ET
- 2:30 pm ET
- 3:00 pm ET
- 3:30 pm ET
- 4:00 pm ET
- 4:30 pm ET
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- Wednesday, April 17, 2024:
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-
- 10:00 am ET
- 10:30 am ET
- 11:00 am ET
- 11:30 am ET
- 12:00 pm ET
- 12:30 pm ET
- 1:00 pm ET
- 1:30 pm ET
- 2:00 pm ET
- 2:30 pm ET
- 3:00 pm ET
- 3:30 pm ET
- 4:00 pm ET
- 4:30 pm ET
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3. Meeting Locations: Hosted Meetings will be held at booths of Participating Sponsors that are exhibitors and at dedicated meeting tables for non-exhibiting Participating Sponsors, if any.
4. Travel & Hotel Arrangements: You are responsible for making your own travel and accommodation arrangements to attend Possible. You can book an onsite hotel room in our dedicated room block at the Fontainebleau Miami by clicking here. Rooms (including any cancellation fees or deposits) are not refundable if canceled less than 72 hours of your arrival date. We do not guarantee the availability of our hotel room block, and recommend you book early.
5. Program Participation: Hosted Brand Marketers must provide relevant information and respond to our requests by our stated deadlines as set forth in our Hosted Meetings Program guidelines and other communications, including:
a. Completing a profile (“Profiles“), which includes information about your company and job role. All Profiles are subject to our review and approval.
b. Requesting meetings with Participating Sponsors for potential Hosted Meetings, and opting in to meeting requests from Participating Sponsors.
c. Adding Hosted Meetings to calendars.
6. Completing Your Own Hosted Meetings: We do not combine Hosted Meetings with other individuals from your organization that might also be participating in the Hosted Meetings Program. If more than one person from your organization is attending Possible as a Hosted Brand Marketer, each person must complete their own set of Hosted Meetings. If you are unable to attend your Hosted Meetings for any reason, you may not be eligible to receive a travel/hotel reimbursement or make a charitable donation (instead of receiving your reimbursement).
7. Cancellation & Substitutes: If you are approved as a Hosted Brand Marketer but become unable to participate in the Hosted Meetings Program even though you are still employed by your organization, you agree to suggest one or more substitutes from your organization as your replacement. Acceptance of any substitute is subject to our prior approval.
8. Notice of Employment Change: If you (a) are no longer employed by, or (b) become aware prior to Possible that you will no longer be employed at the time of or after Possible by the organization upon which you were approved as a Hosted Brand Marketer, you must let us know immediately upon your becoming aware so that we can cancel your participation in the Hosted Meetings Program. In such cases, you will no longer be eligible for the Hosted Meetings Program (including receiving a travel/hotel reimbursement). We reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.
9. Failure to Complete Hosted Meetings: If you pick up your Possible badge onsite or otherwise attend Possible but do not complete your scheduled Hosted Meetings, we will not be responsible for any costs associated with your travel or hotel, and (b) you may be rejected from our Hosted Meetings Programs in future years. Notwithstanding the foregoing, we reserve the right at our sole discretion to prorate any travel/hotel reimbursement or charitable donation calculated based on the total Hosted Meetings for which you were scheduled and that you completed.
10. Reimbursement and Donation Process: As the final step to receiving your travel and hotel reimbursement of up to $750 in expenses incurred or us making any donation, we require that you complete a short feedback form providing specific evaluations of each Hosted Meeting (we will also ask Participating Sponsors to provide feedback on their meetings with you). Please note that Possible will not reimburse for any mileage, points or rewards used for travel. Reimbursement is conditioned upon completing all of your Hosted Meetings and submitting the feedback survey and travel/hotel receipts following the event within our stated deadlines.
11. Data and Privacy: To see how we look after your data, see our Privacy Policy here.
12. Qualification at Possible’s discretion: Qualification as a Hosted Brand Marketer is determined solely by us, and may be revoked at any time. By completing an application to be a Hosted Brand Marketer, you agree to these Terms & Conditions.
